Article I: Name

The name and title of this organization shall be BATCHU FOUNDATION, hereinafter called Batchu Foundation. It shall be a not for profit organization registered under the laws of State of Andhra Pradesh and exist in perpetuity.

 

Article II: Objectives and Purpose

The sole mission for Batchu Foundation is to raise the standards of education for the young children at the primary and secondary education by improving infrastructure and modernizing schools in and around Peddapuram.

Elementary school (Primary Education) buildings in this region are typically have two rooms with no benches and desks, most children are sitting on the floors and in hall-ways. Grade levels are combined because of lack of teachers and class rooms. Most of primary schools in this area are without basic infrastructure such as toilets, kitchen, dining rooms, classrooms, play-grounds and secure compound walls. The high school (Secondary Education) buildings and resource situation is no different. There is an urgent need for providing basic infrastructure such as adding more furnished class rooms, sanitary lunch rooms and bath rooms, along with secure storage room for school supplies.

A central government initiative Education For all, does its best to care for local schools, but it is a real challenge for institutions to keep up with real needs and resources and keeping up is not enough. We all have responsibility to take these children into the 21st century with resources like computers and digitally connected classrooms.

That is where Batchu Foundation comes in. We believe that Children, like us, have dreams too. They want to go to a school where they can play and have fun while learning.

The Batchu foundation was founded in in 1984 by Dr. Koteswara Rao Batchu and his wife at the time Dr, Barbara Loeb. Dr. Batchu is originally a native of Peddapuram with in the East Godavari district and now settled in the United States. Hereinafter he is called the Founder and Chairman of Batchu Foundation.

In the United States, the Founder established his first nonprofit called Americans and Indians for the Development of India (AID India). Seventy five percent of his personal income was donated to it which is in turn donated to Batchu Foundation, his primary nonprofit in India.

Batchu Foundation operates through a Corpus Fund, where the fund’s annual interest earned is used to improve the conditions of the primary and secondary schools in and around Peddapuram, India.

Article III: To solicit, raise and disburse funds for charitable purposes directly or in co-operation with other non-profit organizations in India, The United States of America or other countries.

 

Article IV: To lease the International Math and Science Academy

(Sarah Rose Loeb Batchu IMSA) campus and other personal assets of the founder and income generated will be deposited into The Batchu Foundation Bank Accounts monthly. The assets list is attached is part of this constitution.

 

Article V: Organization set up.

 

Section 1.

Upper House:  

All the children of Sri. Batchu Gurrumurthy and Smt. Nagaratnamma and extended family members of in-laws constitute as the upper house members.

  1. Subba Rao Batchu (deceased)
  2. Verabhadra Rao Batchu (deceased)
  3. Veeraraghavamma Beeraka (deceased)
  4. Rama Mohana Rao Batchu
  5. Sri Devi Batchu
  6. Venkateswara Rao Batchu
  7. Healavathi Batchu
  8. Jayalakshmi Allada
  9. Sambasiva Rao Allada
  10. Sarojani Devi Amirtha (deceased)
  11. Amirtha Lingam
  12.  Satyanarayana Rao Batchu
  13. Suguna Batchu
  14. Hanumanth Rao Batchu (deceased)
  15. Visalakshi Beeraka
  16. Koteswara Rao Batchu (Founder& Chairman)
  17. Denise Batchu
  18. Annapurna Konda
  19. Surynarayan Murty Konda
  20. Krishnaveni Challa
  21. Visvanath Rao Batchu
  22. Prabhakar Bathu
  23. Nageswara Rao Beeraka
  24. Rachael Loeb Batchu Mahmood Co-chair
  25. Amy Loeb Carney Co-chair
  26. Sarah Rose Loeb Batchu Co-chair
  27. Venkateswara Guruprasad Batchu
  28. Kalyani Batchu
  29. Satyanarayana (Bhanu) Batchu

Alternate members of upper house

  1. Ramesh Kumar Batchu
  2. Nagalakshmi Batchu Putchala
  3. Sudhira Batchu
  4. Uma N. Jyothi Mulakala
  5. Sathish Batchu
  6. Sheela Konda
  7. Sai Srikanth Challa
  8. Gurumurthy Batchu
  9. Nagarjun Batchu
  10. Neil Amirtha
  11. Tina Amirtha
  12. Vivekananda Allada
  13. Ravi Allada
  14. Gopal Allada

These alternate members, in turn nominate next alternate from their family when they become full pledged member of the upper house and it goes on like this for perpetuity

The duties and the role of the upper house members are to select one person to be nominated by founder/Chairman or in his absence, Co-chair, to the Board of Trustees (BOT) and to monitor and guide the Board of Trustees is following the Bylaws and this Constitution.

 

Section 2. 

Lower House: 

Any person who pays a minimum of Rs.1000 will become a life long member of the Lower House

The member should be a person of good standing.

At least he or she should be 18 years old.

The member can resign from the foundation any time, but the dues are not returned once paid. The member can be terminated from membership by the founder or co- chairperson or the General body by simple majority for misconduct.

The lower house members are grouped into two councils.

Peddapuram Development Council here after called as PDC

Rural Development Council here after called as RDC

 

Section 3.

The Founder is Chairman of the Batchu Foundation and his daughters Amy Loeb Carney, Rachael Loeb Batchu Mohammad, and Sarah Rose Loeb Batchu are co-chairpersons and their powers during their life:

During the life time of the founder, he has the authority along with co-chairpersons, to nominate or terminate for mis-conduct any trustees to the Governing Body. The founder or co-chairs can operate Bank account of the foundation with his or any one of the co chair’s single signature. He and the co-chairpersons are the top leaders of the organization.

 

Section 4:

Governing Body also known as Board of Trustees:

Governing Body will have trustees with voting rights and  ex-officio trustees with no voting rights. They will meet once a month at foundation assembly hall.

The Founder or during his absence, any one of the co-chairs will nominate one trustee from upper house to the Governing body also called BOT, for guidance and advice.

The founder and the co- chairs are permanent trustees of the Governing body.

The founder or in his absence, any one of the co- chair will nominate one member from the Rural Development Council as trustee.

The founder or during his absence the co- chair will nominate the remaining trustees from PDC members.

Ex-officio trustees

The out going president of the EC

The president of the audit committee

The Accounts manager/Administrator

The president of the RDC

Co- chair of the Education committee

These ex-officio members should attend the board meetings as non-voting members and voice their opinions.

The Founder or during his absence any of the co- chair will nominate one among the trustees as the Chairman of the BOT., who conducts the meeting as per the agenda prepared by ex-officio trusty Accounts Manager/CEO. New business can be brought by members. If time permits it can be discussed or postponed to the next meeting.

PDC and RDC will meet once, every three months.

RDC Executive Council will have one member from each adopted Village Development Council also called VDC.  Usually the president of the VDC is represented in the RDC EC. The president of the RDC attends the Board of Trustees meeting as Ex-officio trustee.

Every adopted village will have a minimum eleven-member Village

Development Council (VDC). They will elect one of them as their president. These presidents will meet at Foundation Assembly Hall and elect one of them as President of the RDC EC and inform the founder or in his absence to the co-chair or Chairman of the BOT their selection of the candidate name.

PDC and RDC members constitute as general body.

The General Body meets once a year.

The Founder or in his absence, any one of the co-chairpersons will appoint an Executive Council to run day to day operations. The members are drawn from the BOT. EC will have a President, Treasurer, and a Secretary. Previous president of the EC will be non- voting ex officio member of this council. The EC meets once a week.

 

Section 5:

Bank Accounts: All foundation accounts should be operated at State Bank of India Peddapuram branch only.

The founder and any one of the co-chairpersons or their designee, during their life time can operate all bank accounts with their single signature.

The President can sign checks up to Rs. 10,000. President and Treasurer can jointly operate current account, for amounts exceeding Rs. 10,000. During the absence of any one of them the secretary can sign the checks.

 

Section 6.

Certain fixed deposits are categorized as Corpus Funds. Only the founder and or any one of the co- chairpersons or their designee shall be operating/managing these funds. The list is part of the constitution.

 

Section 7

The term of the BOT and EC and RDC EC is 4 years

The duties of the Board: To manage the assets of the foundation, to discuss the merits of the school applications and approve the quotations and release funds in timely manner. The income for Batchu Foundation comes from three sources. Any special grants by individuals, the rents on the properties leased, and the interest income on the deposits. 15% of the income is set aside into fixed deposit and eventually goes into corpus fund each year. The rest 85% is available for grants like construction of schools or for buying class room furniture or digital resources, taxes, maintenance of assets, office administration and any other miscellaneous expenses.

The duties of the R.D.C and V.D.C

Any application for grant should be first screened by that concerned village. V.D.C. Then the application with remarks from the V.D.C. goes to R.D.C. After R.D.C screening it is submitted to the B.O.T by the trusty representing R.D.C.

 

To form committees:

The committee chairpersons will be selected from the BOT by the Founder or in his absence any one of the co-chairpersons. The committee chairpersons will select the interested members for their committees. These committees can meet any time and go to project construction areas like school buildings, class room furniture and do audit of the account books.

 

The Committees are:

Building/Construction

Education

Maintenance

Audit

 

Article VI: During the absence of the founder, co-chair, his daughter Amy Loeb Carney, among the three co-chairpersons, is designated to take up the role and functions of the founder. Amy L. Carney can in turn delegate that responsibility to any person she chooses.

 

Section 1.

All legal documents will be kept in the State Bank of India locker and the keys should be kept with the Founder and in his absence with the co- chairperson.

 

Section 2.

The founder or in his absence the co- chair or her designee will appoint an auditor for audit of the accounts, an advocate for legal counsel, an administrator, an accounts manager and an office assistant to look after the office administration.

 

Article VI: Administrator/ Accounts Manager:

 

He or She should be keeping the accounts current.

Mail should be opened, and all applications should be scanned and filed electronically in various folders.

 

Quotations should be opened in BOT meetings only. Quotations should be scanned and saved online immediately.

 

He should convene all meetings, write the agenda for meetings and write the minutes, participate in the discussions.

He must have administrative calendar, collect all the rents on time, pay the taxes, utilities, TDS on time.

He should be in touch with auditor, file the income tax returns on time.

He must reconcile bank statements each month.

He must report to founder and in his absence the person designated which is Amy Carney or to the Board Chairman.

All data should be saved each day on on-line storage space.

He must open the account books, other files, and receipts to audit committee

An office assistant will be helping him in the office administration.

One house keeper part time will be hired for cleaning the assembly hall.